AI voice-to-text accounting software that understands HMRC terminology, tracks billable time automatically, and keeps every word of client data private — entirely on your own device.
The Problem
Consumer dictation tools were built for personal use — not for VAT returns, corporation tax computations, or HMRC correspondence.
Generic tools transcribe "PAYE settlement agreement" as gibberish, get confused by HMRC form numbers, and mis-hear financial figures — forcing tedious manual correction on every document.
Client financial information is highly sensitive. Tools that stream every spoken word to a corporate server create potential GDPR breaches and expose you to professional body sanctions under ICAEW, ACCA, or CIMA guidelines.
UK accountancy practices lose thousands of pounds of billable work annually because time spent on dictation and correspondence goes unlogged. Without integrated time capture, you are permanently under-billing.
Engagement letters, management account narratives, and tax computation notes all follow structured conventions. Dumping raw dictation text means manual reformatting — erasing any time saving you gained.
Core Features
Purpose-built for finance professionals, not retrofitted from a consumer product.
A 400-term library covering VAT, PAYE, corporation tax, self-assessment, capital allowances, Making Tax Digital, and standard HMRC form references. Dictate once — receive correctly formatted accounting language every time.
When client confidentiality is paramount, switch to Privileged Mode. All transcription runs on-device via a local AI model. Zero audio leaves your machine. No cloud server. No data breach risk. GDPR compliant by architecture.
Every dictation session is automatically timestamped and logged. Assign sessions to client matters, review daily time entries in the analytics dashboard, and export to CSV for import into your practice management software.
Voxlen operates at system level — it types directly into Xero, Sage 50, QuickBooks, IRIS, CCH, or any other software you use. No plugin required. Position your cursor, press your hotkey, and dictate.
Powered by Claude or GPT-4o via your own API key, the AI post-processing layer cleans up spoken fillers, formats figures correctly, applies professional correspondence conventions, and ensures document-ready output.
See dictation volume, accuracy trends, time saved, and per-client usage at a glance. Identify which matters consume the most dictation time and optimise your capacity planning accordingly.
Comparison
See how Voxlen stacks up against the most common alternatives used by UK accountancy practices.
| Feature | Voxlen | Dragon Professional | Microsoft Dictate | Otter.ai |
|---|---|---|---|---|
| UK accounting terminology library | Yes (400 terms) | Partial | No | No |
| Fully offline / on-device mode | Yes | Yes | No | No |
| Integrated billable time tracking | Yes | No | No | No |
| Works in Xero, Sage, IRIS (no plugin) | Yes | Yes | Office only | No |
| AI grammar & formatting correction | Yes | Basic only | No | No |
| Mac + Windows + iPhone support | Yes | Windows only | Yes | Yes |
| Starting price | Free / £23/mo | £550+ one-time | Microsoft 365 only | Free / £10/mo |
How It Works
No training period. No voice profile setup. No acoustic model tuning. Just install and start dictating.
Download the Mac or Windows desktop app, add your API key (Deepgram or OpenAI), and optionally enable Privileged Mode for fully offline operation. The whole setup takes under five minutes.
Press your global hotkey from within Xero, Sage, Word, Outlook, or any other application. Speak naturally at full conversational pace. Voxlen recognises HMRC terminology, VAT terminology, and accounting phrases without training.
The built-in AI post-processing layer corrects spoken fillers, formats currency figures, applies professional correspondence conventions, and inserts correct punctuation. The result is document-ready text — no manual clean-up required.
Pricing
No per-client fees. No annual lock-in. Cancel any time.
Free
$0
Forever free
Pro
$29/mo
Billed monthly · cancel any time
Professional
$79/mo
Per practice · up to 5 users
Lifetime
$599
One-time payment · yours forever
FAQ